OASFAA Executive Committee Meeting Minutes
Marriott Columbus Northwest,
March 31, 2006
Pamela Arrington
Amy Baker
Robin Belleville
Doran Brock*
John Brown
Tina Coulter
Deb Divers*
Kacy Duling*
Roger Eldridge
Steve England
Suzanne Fahrer
Jason Florack*
Mary Kay Freshour
Sandy Gilbert*
Ann Marie Gruber*
Greg Guzman
Lee Harrell*
Gail Houtz
Angela Johnson
Betsy Johnson
Jeanette Jones
Michael Jones*
Kim Landis*
Tasha McDaniel*
Jennifer Minyo
Rebecca Moore
Kim Nash-Yore
Melony Ohalek
Mayme Patthoff*
Mary Lynn Perri
Faith Phillips*
Lisa Pitkin
Francis Robbins
Wendell Schick*
Michiale Schneider*
Carmen Sears-Edwards*
Charles Shahid*
Jo Slade
Pam Stimpert
Stephanie Sutton
Emily Swain
Lee Ann Timmerman*
Randy Ulses
Jerry Wade
Michele Wade
Karen Wallace
Claudia Wenzel
Cheryl Willard*
Absent*
I.
Announcements and New Business Mary Lynn Perri
Meeting began at 10:20am.
Announcements:
Billie Hensley is here representing Mayme Pathoff. Thanks to
GLHEC for the room and lunch.
A) Web Page Overview
Discussion: Update from the Ad Hoc Committee. Betsy gave a handout, which is included
below. Betsy reminded us that we passed
an OASFAA list-serve policy in the December, and nothing has been communicated
to the membership.
Betsy
is recommending that we have a person other than the VP for Training to maintain
this website. However, the VP for
Training would oversee this process.
Michelle
Wade suggested we decide how this position fits within the organizational
structure and the expectations of this position. Suggestions as to who could manage this
site: VP for Training, Communications
Chair, Past President with a chair of this committee. The Ad Hoc Committee recommends that we have
a person who reports to the Past President.
MASFAA
has a web person and all communications are funneled through that person.
Betsy
moved that we have a new committee/chair to review the website and to be called
web manager under Past President. The
responsibilities would monitor the OASFAA list-serve and the web page. A second was offered by Robin Belleville.
Randy
Ulses shared that we need to give this person authority to make decisions
without the approval of Executive Committee.
Amend
by Claudia.
Claudia
moved that we take their suggestions and requests that were offered by the Ad
Hoc Committee and give authority to the web manager to make decisions without
the approval of the entire Executive Committee.
OASFAA
Ad-Hoc Committee to review the web summary
Key
points:
·
Timely updates (regional news, business minutes, gazette contact
info)
·
Organized
structure (dates on various pages and what they
mean)
·
Consistency (calendar postings)
·
Grammar
monitoring (member services page and early
awareness)
Front
page:
·
Both paragraphs
need reworded. Links in second paragraph
are both the same, reduce to one.
·
Dates with
features – what do they mean, should it say date posted beside
·
Updated date at
bottom with privacy and terms, is that an overall updated date or when we
updated privacy and terms?
·
Move privacy and
terms link to top menu
·
Delete News from
top menu
·
Add user
agreement to listserv under members only menu
o
to send message
must go through extra window that lists policies on sending a message and this
is where click “I agree” to user agreement
·
Added Gazette
under members only menu and list only current year issues (correct contact
people at top of page)
·
Change menu in
left margin to include:
o
Home
o
About OASFAA
o
Join Now
o
Member Services
o
Governance
Documents
o
Committees
o
Awards
o
Spring
Conference
o
Winter
Conference
o
College Goal
Sunday
o
About Financial
Aid (or Financial Aid Links)
o
Events/Training
Calendar
o
Sponsors
o
Administrative
Services
About
OASFAA:
·
President’s
welcome
·
What is OASFAA
and why should I join
o
Combined verbage on page including text from what’s in it for me,
with a sentence about the membership brochure that has an embedded link to the
brochure
o
Add statement
that is currently on bottom of front page of about OASFAA to this page
o
o
Explain regional
structure (link to map)
o
Executive
committee – link to org chart with names
Join
Now:
·
Text from
Membership Info currently housed under Member Services (and delete from Member
Services page)
Member
Services:
·
“Please consider
joining” click here to learn why it would benefit you to join (membership
brochure)
·
Remove check
membership status
·
New option –
Check and or Update your membership profile
·
Create how to
join brochure?
·
All options with
“M” moved to top menu under members only
·
Delete FAQ
statement at top of page
·
Move regional
news to under members only section (expectation of maintaining this?)
Governance
Documents:
·
Constitution
·
Policies and
Procedures
·
Code of Ethics
Committees:
·
Include
description of committee responsibilities
·
Why need to be member?
·
Why link to
minutes if not being used? (archiving of old ones?)
·
Outreach is only
one to list members
·
Need Analysis –
add Alan M. Donley to chair info
Awards:
·
List similar to
now under about OASFAA
·
Brief
descriptions for each tied to link
·
Link for most
recent recipient with comments (except Alan Donley)
Spring
Conference:
·
Registration
info
·
Program info
·
Presentations
·
Business notes
·
Teasers for
upcoming conference
Winter
Conference
·
Registration
info
·
Program info
·
Presentations
·
Business notes
·
Teasers for
upcoming conference
College
Goal Sunday
·
Link to ticket
·
List next year’s
date until ticket available
About
Financial Aid (or Financial Aid Links)
·
Current page
called resources
Events/Training
Calendar
·
Follow
guidelines previously approved by exec
·
Investigate
adding RSVP to e-mail of person who posted (would help regional reps)
·
when posting
event to calendar, should not default to admin, but force selecting a type
Sponsors
·
List of sponsors
from the past year
·
General
sponsorship agreement posted 8/1 or an announcement of when that site will go
live if not ready on 8/1
Administrative
Services
·
Same as
currently under that heading on member services page
·
For what is
primary contact utilized?
B) Begin looking/approving P&P updates
Claudia
mentioned that we need to update the responsibilities of the committee chairs
and elected officials.
We
need to look at Treasurer-Elect and some other new positions. Find the final copy of the P&P
Manual. John Brown and Michelle Wade
might have copies to make corrections.
Claudia
would like each Executive Committee Member submit their portion of the P&P
Manual by the May Executive Committee Meeting.
Wendell and Mary Kay will work with Mary
Lynn on the P&P Manual.
Transition
Meeting might be during the 3rd week of (June 20-21st). Finance committee will meet first and then
the rest of the committee will meet through the next morning.
C)
Discussion:
An
email was sent to the vendors concerning the issue of prizes and sponsorship at
conference. There was a six step process
chosen and communicated. Vendors will be
recognized by signs. An additional sign
will be placed in front of the vendor area reminding attendees about the ethics
policies for their school. A reminder
will be on the online registration and in the program. It will also be included on the confirmation
slip. This covers the vendor and the
attendee.
Make
sure we are clear in what can and can’t be accepted. For example, specify the vendor prizes versus
the golf outing previous to the conference.
John Brown offered some clarification on the Ohio Ethics guidance. If it benefits the individual recipient,
there could be a problem. Each
institution has the own policy on this issue.
Individuals
can personally pay for the golf outing and Cedar Point
outing in order to remain in compliance.
1. Reminder e-mail from Karen about sponsorships to
include information
2. Thank you e-mail from MLP for sponsoring and reminder
about entertainment night, free night at conference to include information
about Ethics Policy.
3. Beginning of sponsorship form on ATAC to remind of
policy.
4. Confirmation for sponsorship to include policy
5. Conference program?
6. Signs posted at entrance of vendor area.
D)
E) MASFAA Summer Institute Update
The
price is $150 for commuters and $250 for residents with double occupancy. $350 for single
occupancy.
II. Secretary’s Report Emily
Swain
Cheryl
Willard noted in an email a necessary correction from February 3rd
minutes. President of
Claudia
moved to approve the minutes and a second was given by Randy Ulses.
III. Treasurer’s Report Betsy
Johnson
Greg
asked about the CGS account being separate.
There was also discussion about items under VP for Training and CGS
Corporate Development.
Betsy
gave an online demonstration for QuickBooks.
A.) Northeast Jason
Florack
Summary of activities:
·
Held Regional
Meeting #3 (also the Need Analysis training) on Friday February 17 at
·
Confirmed all
details (location, food, presenters, sponsor, etc.) for Regional Meeting #4 at
·
Confirmed the
majority of details (location, food, sponsor, and all but one of the
presenters) for Regional Meeting #5 at the Pro Football Hall of Fame on
Thursday, April 13.
Activities planned but not yet
completed:
·
Will finalize
presenters for Regional Meeting #5 within next one to two weeks.
·
Thursday March
13 – Will hold Regional Meeting #4 at
·
Friday March 24
– Will send out e-mail to region with initial invitation to Regional Meeting
#5.
·
Monday April 3 -
Will send out e-mail to region with final invitation to Regional Meeting #5.
·
Thursday April
13 – Will hold Regional Meeting #5 at the Pro Football Hall of Fame.
Recommended discussion items for the
Executive Committee:
Discussion: Who is responsible for paying for the need
analysis training at the regional meeting?
Need analysis prefers to announce the training. They have enough money in their budget. Do we want to have 4 or 5 regional
meetings? Do you include Need Analysis? Robin indicated that she thinks having 5
meetings is adequate based on her attendance.
Jo Slade said she’s had lower participation in the spring of ’06. She believes the topics are appropriate yet
attendance was down. Karen Wallace has
attended some in the SW, but attendance has been average. Randy said SW struggles because of the space
of their region. NE seems to be doing
well. Amy Baker and Betsy suggested 4-5
meetings depending on the year. For
example, OBR had regional meetings. What
happens to sponsorship if we allow the regional reps determine 4 or 5 meetings? See if there is money left over or ask for
the 5th meeting sponsorship due to the popularity of sponsorship for
regional meetings.
Tina
Coulter asked why we have the policy of only attending one meeting for “free”
if not a member. Mary Lynn said Mark Bandré established this rule a couple of years ago. Tina said that non-members don’t get an
email; she sends it on to those staff members within her office.
Angela
suggested that at the transition meeting we plan for the calendar for next
year. Claudia said that at the
“transition meeting” we’ll actually be planning for the next year instead of
“transitioning.” She asked for
suggestions to be given to her for the agenda.
Randy
said it’s three-fold: planning,
assessment of how many regional meetings should be held, and the membership
issue across OASFAA. With the switch of
the timing of membership dues, the members who don’t attend Winter Conference
often get lost and don’t renew.
Can
we send a notification that if you’re not coming to Winter Conference,
remember to renew your membership. This
would allow schools to cut one check for Winter Conference and membership dues.
Randy
reminded us that we need to promote membership, even if in the middle of the
year.
Angela
asked what the yield rate was for “free attendees” at regional meetings? Is the
goal to train Financial Aid professionals or just Financial Aid professionals
who are members? Does the conference
lure members to attend regional attendance or does attendance to regional
meetings lure members to attend conference?
Claudia
would like to have a paper training calendar for 2006-2007. Highlight December as “membership
month.” Anyone can pay membership dues
early for the next year. Can you
register for Spring Conference without being a member?
B.) Northwest Robin
Belleville
Summary of activities:
Mike Clouse distributed the Winter Conference door
prize at conference
Many thanks to Mike for sending out emails re College
Goal Sunday to drum up volunteers and to spread the word about site locations.
Successful regional meeting in February at BGSU main
campus. Needs Analysis presented
their presentation to a packed room (33 people). Will have to get a larger
room for next year as we had a large turnout and lots of last minute RSVPs.
Helped get info out to region re OCOG
videoconference. Had one site within region
(BGSU main campus). 20 attendees. BGSU’s tech department is still waiting to
hear from Charles regarding the video taping.
Originally were going to charge $15 for a VHS and $20 for DVD.
Activities planned but not yet completed:
March regional
meeting: Friday, March 24th
at UT. Topics will include IRS
Requirements and Verification and Loan Consolidation: How Budget Reconciliation Alters What We Know
Today
April 28th
regional meeting: Friday, April 28th
at
C.) Southeast Jo
Slade
The
Needs Analysis committee held its training in the Southeast Region on February
24th at
The
meeting scheduled for March 29th was cancelled due to the poor response.
The timing of this meeting since many institutions are currently preparing for
awarding may be the reason.
The
last regional meeting is scheduled for April 21st at OU,
Included
in the March email with regional announcements will be a reminder from Claudia
that OASFAA is currently seeking nominations for Southeast Regional Rep.
D.) Southwest Doran
Brock
1.) Support Professional Committee
2.) Need Analysis
Summary of activities:
The Need Analysis Committee held all four regional
training events. The training went very
well, but there was low attendance at some sites. Approximately 50 people attended the
training. B.G.S.U. had approximately 30
in attendance and all seemed to enjoy the day.
Surveys were positive and all in attendance recommended that the session
be presented again next year.
John Brown from Great Lakes has agreed to transport
the large number of unused binders to
All bills have been submitted to the Treasurer for
reimbursement.
Carmen has indicated that several OASFAA members have
indicated that they are interested in serving on the 0607 Need Analysis
Committee.
Activities planned but not yet completed:
No additional activities have been planned for the
remainder of the year.
3.) NASFAA Training
Summary of activities:
Training workshop held February 23rd at
Failed to indicate in last report that in late
December, OASFAA Website was update to include “Privacy & Terms” at the
base of the nav bar given Executive Committee
determination in December meeting.
4.) Outreach Committee
Summary of activities:
•
3/17/06 – held
final committee meeting for 05-06
•
Counselor
Workshops went well; approximately 741 attendees (2004 attendance = 834; 2003 =
898)
a. 490 Guidance Counselors; 69 Access Counselors; 21
Others
b. Overall Score from evaluations = 95%
c. Registration process greatest concerns – postcards
were never received or received late:
looking at other options for next year (i.e., e-mails and different ways
to acquire and maintain names and addresses of participants)
d. 2006 presentations will cover various Federal &
State changes eliminating concerns about less pertinent topics in 05 presentation – *see Recommended discussion items for Exec.
Committee
•
Winter
Conference Session on Conducting FAN – well received approx. 20 in attendance - if able to conduct another session in
Winter 06 looking at “Understanding the Deficit Reduction Act and Ways to
Communicate These Changes at a Financial Aid Night Presentation”
•
FAFSA Deadline
Survey – live on the OASFAA website under Resources
a. Only 85 schools responded so far
b. Will be providing this list to OCAN for the Ohio
Higher Ed. List that is more involved
c. OR would like Conference Planning to provide a copy
of the current survey to the Spring Conf. Folders
Activities planned but not yet completed:
•
OACAC Spring
Conference (4/23/06 – 4/25/06) – will provide a table
•
OACAC
Articulations Scheduled for next year
a. 9/12/06 – Baldwin Wallace
b. 9/13/06 – Owens
c. 9/14/06 – Wright State Univ.
d. 9/15/06 – TBD (Central location)
•
OCAN Advisor
Training (10/16/06) – will provide assistance
•
OCAN Conference
(10/23/06 – 10/25/06) – will provide a table
•
Counselor
Workshops (wk of 11/27/06 – excluding Monday)
a. Will have same sites and add new site in NW – TBD
b. Considering
•
Planning 06-07
meetings, committee responsibilities, etc.
a. Web maintenance person to work with new appointee
b. E-mail/Counselor List person to maintain most
up-to-date file
Recommended discussion items for Executive Committee:
•
Budget for 2006
a. Due to various Federal Changes will be important for
OR representative to attend NASFAA (7/5/06 – 7/8/06) as well as EAC (10/30/06 –
11/1/06) to get most up-to-date information for articulations, workshops and
regional meetings – requesting funding for 2 OR committee members to attend
both conferences
b. Requesting additional funding for handouts/resources
to meet needs of additional outreach contacts
•
Considering
OASFAA Resource Guide that could be produced in bulk reducing some costs –
still analyzing/getting quotes – Exec. Committee opinion needed
•
Counselor Database
on ATAC – would like to establish database on our website that will allow
counselors to self-disclose/update their own information if they would like to
receive OASFAA information, invitations, etc.
a. Costs ?
b. Can ATAC support this?
Recommended action items for the Executive Committee:
a. Make decision on items in #3 ASAP since Outreach will
need to begin planning ASAP for next year J
Discussion: Last meeting was 3/17. They have more and more outreach meetings and
they’d like to send someone to NASFAA and EAC using OASFAA funds. Will we reevaluate the budget for this
committee? Can they have one booklet
with all the handouts for events? They
want a bound document (in bulk) acknowledging OASFAA. They would use it for articulations and other
events. Additional handouts would be
available. It could save in an overall
cost. Could Early Awareness or Need
Analysis use this bound document?
Concerns
from Randy: Branding of OASFAA needs to
be quality. Are we saving money in
printing and then spending it on delivery from one site to another? What do you do with leftovers? These materials could be used at high school
nights. Tina believes that we’re already
spending on delivery and printing.
They’d like to have a key person in each region deliver the materials.
Betsy’s
curious about what could change over the course of time? For example, reauthorization and EAC training
can make a difference. Tina said the
information in the booklet would be generic.
Mary Lynn asked for an estimate to be given to the finance
committee.
We already pay for the President to attend
NASFAA. Mary Lynn said they’re willing
to get give $1500 for EAC Conferences.
Mary Lynn believes that NASFAA is for more of a directorship
person. We’re already sending one person
from OASFAA; that person should bring back the information to Outreach, Need
Analysis, and other committees. If the
President of OASFAA can’t attend NASFAA, we should send another
representative.
The $500 should come out of Delegate and not the Outreach
Budget.
The person who represents OASFAA at these
conferences, this person would be attending to get information not just to
“network.”
Mary Kay added that having the President from OASFAA
attend with another OASFAA member in order to get as much as possible. Angela added that we need to send at least
two people.
Claudia suggested that the Finance Committee needs to
look at the budget before making a final decision.
Steve believes that enough people from OASFAA go to
EAC and NASFAA; utilize or resources.
Can we have a High School Counselor Database? Can this be added to ATAC? The counselors could update their information
and we could use it as a baseline database for the Outreach Activities. Melony believes
that the high school counselors see the OASFAA database. Greg asked if we can work with OACAC, OBR,
and OCAN to get these names. Tina said
we’re partnering with OACAC and OCAN already.
Mary Lynn said that we should investigate the cost
with ATAC to keep this database.
Randy asked “Whose problem is this that counselors
don’t get the postcard?” He suggests
using the best list possible and put it on the OASFAA website. Greg
believes it’s exclusively our responsibility to get this information to the
high school counselors.
5.) Early Awareness Committee
Summary of activities:
Committee meeting on February 28 in
The program registration is now on the OASFAA website
and we already have three middle schools signed up (without promoting it).
Committee members are finalizing the speaker’s notes,
which are due on March 29th.
Activities planned but not yet completed:
Complete speaker’s notes and send letters to selected
6) College Goal Sunday Committee
College
Goal Sunday 2006 has been completed in its entirety. Total costs were kept under $40,000,
again. We were up by over 1,000
participants state-wide from 2264 to 3166.
Volunteers were up slightly from 383 to 436. Overall, the event was a huge success
state-wide. The follow-up meeting was
held at
Discussion: Jerry Wade asked Emily to look up CGS stats
from 2003 and 2004. Claudia had the
numbers he was looking for so Emily doesn’t have to find them.
Marsha
Weston, NASFAA CGS Chair gave Greg an update on the grant. We can request the second disbursement of
$25,000. The CGS Committee has been
nominated for the Best Practice for NASFAA.
1.) Corporate Development
Summary of activities:
General Sponsorship has received sponsorship payments
from all but one sponsor. Payment for
the last sponsor is expected to be received by Friday, March 17. Total amount for General Sponsorship will be
$20400.
For Winter Conference 2005, we have collected all of
the total dollars committed ($45,400) from the participating sponsors and exhibitors.
Met at conference site and reviewed exhibit space. Contacted
ATAC Corporation for last year Spring Conference template. Spring sponsorship opportunities have been
identified.
Activities planned but not yet completed:
Update website with sponsorship/exhibitor
opportunities and conference details. Test and approve website prior to live
date. Notify associate members 1 week prior to website live date.
Recommended discussion items for the Executive
Committee:
Possibly discuss if vendors can buy more than one
table at conference.
Discussion: Can
a vendor buy more than one table in the exhibit area? We have 40 spots and 37 vendors. We’d like to have breaks in the vendor
area. Most agree with each vendor having
one table.
2.) Professional Development
No
report at this time.
3.) Conference
a.) Site
Summary of activities:
We have received requests from moderators from 19
sessions for equipment. These have been
put into a spreadsheet for use when determining rooms and set up.
Activities planned but not yet completed:
We will be emailing moderators for the remaining
sessions to ensure we have captured all equipment needs. We also need to know for those presenters who
do not need our equipment which ones need power. Power carts are not part of the standard
equipment for the room (nor are podiums and microphones).
We also will be reviewing copied material left over
from winter conference to see what needs are for spring conference.
b.) New Member/Mentor
c.) Program
Summary of activities:
Activities planned but not yet completed: The online
program for Spring is near completion. As of today several sessions and descriptions
have not be submitted for the program.
Postcards have been created and will be sent to the printer in the next
few days.
d.) Entertainment
e.) Registration
Summary of activities: Continuing to send out reminders to those who
have outstanding bills for Winter 2005. Submitted to Paula Gordon the information for
Spring 2006 registration.
Activities planned but not yet completed:
·
Purchasing
supplies for the upcoming conference:
Ribbons, envelopes, and any additional supplies the Conference Chair
requests
·
Finalizing registration
volunteer schedule
Recommended discussion items for the Executive
Committee:
Items that need to be more clear in
registration:
a. We do not accept credit cards
b. Cancellation policy
c. Have available the reasons we will accept
cancellations and the reasons we will not.
Discussion:
There will be an update on the SMART Grant and Academic Grant during
lunch on Thursday, which will extend the day.
Angela reported that we’re on target for sponsorship
and registration for April 5th.
An email was sent to the Associate Members informing them of the April 5th
sponsorship date.
LeeAnn should have the program online by April 3rd. Claudia encouraged us to secure a hotel
reservation now. Cancel if you can’t
come; otherwise OASFAA loses a “deal” on from the contract.
John Brown suggested that we include a message within
the “registration and hotel” email that suggests that we cancel hotel
registration if not attending the conference.
Could Outreach include a document in the Spring
Conference folder that encourages schools to submit the cost information to the
Outreach Committee.
Could we accept credit cards for registration and
have it as a sponsored item? Would a
lender offer OASFAA a merchant account?
Karen says it’s a possibility and that we need to have the numbers
before investigating this. Betsy
suggested that we ask Chase Bank for an ACH transactions
instead of credit cards. Stephanie says
that we could charge a processing fee.
Stephanie will check into this with Chase Bank for Winter Conference. MASFAA recently began accepting credit cards. We also want to ask what happens if a credit
card transaction can be disputed or what happens if they cancel registration?
Becky suggested that we have the registration
cancellation policy more out front to the participants.
4.) Leadership
Summary of activities:
The Leadership Committee met at Baldwin-Wallace on
February 7, 2006, to discuss the leadership program held during Winter
Conference, 2005, and plans for Spring training.
Leadership training has been scheduled for Wednesday,
May 31, 2006 during Spring Conference.
Sessions have been planned by members of the
Leadership Committee, and include an interactive program that determines an
individual’s ‘true colors’, training on situational leadership, an OASFAA
information-based game, and a closing ceremony.
Activities planned but not
yet completed:
Information will be sent to the Leadership Class of
2006 after Conference Planning notifies the membership of Spring Conference
details. To date, we have communicated
via email with the class members – sharing basic information such as conference
location and the leadership program schedule.
Spring Conference Leadership training.
Discussion:
There will be a “meet and greet” between Executive Committee and the
Leadership Class. Executive Committee members
are asked to attend and bring business cards.
Reminders will be sent out by Gail.
It won’t be in the conference program because it’s by invitation only.
C. President-Elect Claudia
Wenzel
Summary of activities:
Ø
Stephanie and I
traveled to DC for the NASFAA Leadership Conference earlier this month.
Ø
0607 Elections
are ready. The ballot is complete and the hope is to have elections on the web
in Early April
Activities planned but not yet completed:
Ø
I’ve begun to
give some thought to the transition meeting and would like to go into the
direction of a retreat rather then a true transition…..more will follow as the
0607 executive committee takes shape
Recommended discussion items for the Executive
Committee:
Ø
Connie Dubick from
Ø
MASFAA has
offered to reimburse OASFAA $600 for the purchase of the CORE materials from
NASFAA. Are we interested?
Ø
Recommended action items for the Executive Committee:
Ø
In preparation
for ballots I reviewed the P&P and found some discrepancy to current policy
that we should review.
Discussion:
Claudia is struggling with getting a SE regional representative. The ballot is coming together.
MASFAA is willing to reimburse OASFAA for the CORE
materials ($600). The materials could be
used for Outreach and Need Analysis Committees.
Jerry asked if we would really use it.
At this time, we are not going to purchase it. Jerry offered to make CD copies (for training
use only).
The Wisconsin President has extended an invitation to
each MASFAA state for a leadership track.
Anyone interested can contact Claudia.
NSPA
are individuals who are creating policies and not a scholarship search. Claudia has the details from Connie. Tina affirmed this is not an overlap of the
efforts of Tally Hart.
1.) Nominations Committee
2.) Finance Committee
3.) Research
4.) College Goal Sunday Corporate Development
Summary of activities: On 1-30-06, a $1000 contribution was received
from the Cleveland Browns organization, thanks to the efforts of Wendell
Schick.
A grant application was submitted to the Ohio College
Access Network (OCAN). Although our
grant request did not meet the spirit and intent of the grant, OCAN believes
strongly in what OASFAA is doing with regard to College Goal Sunday. There is current discussion in the works for
some type of partnering and funding with OCAN per Mayme
Patthoff. We
look forward to these partnering efforts.
Recommended discussion items for the Executive
Committee: Continued work with OCAN for
development of a CGS partnership.
D.
Past President Wendell
Schick
1.) Association Governance Planning
2.) Membership
Summary of activities:
There are currently 679 members. There are many people that have renewed their
membership but I am waiting on payments.
Activities planned but not yet completed:
Going to be sending out letters to MASFAA and NASFAA
members that are not members of OASFAA.
Recommended discussion items for the Executive
Committee:
Do we want a survey sent out with the above mentioned
letters?
3.) Communication
Summary of activities:
Currently
working on the Spring 2006 edition of the Gazette
(Fall is online)
Activities planned but not yet completed:
2
more editions of the Gazette
4.) Regulatory Committee
a.) State Issues
OCOG
Video Conference occurred 3/9/06. OBR
Student Portal - Request from Tally Hart for OASFAA to name a representative
from each region to discuss how OASFAA could help support the scholarship
search data base and its upkeep. Tally will call a meeting once members
are identified. Working
on arranging two sessions for Spring Conference.
Discussion: There is still discussion on whether or not
to use the College Board product. Is
OASFAA interested in providing support in maintaining the OBR portal? GEAR UP has identified 8 “light house”
locations. A “light house” location is
where the GEAR UP program in a local high school. It will then spread to the community and
eventually the state.
b.) Federal Issues
c.) Reauthorization Issues
Summary of activities:
I did a PowerPoint presentation on Reauthorization
and Budget Reconciliation at the Northeast Regional meeting on March 16th
at
I’m currently reviewing in detail the provisions
outlined in the Dear Colleague Letter that came out on March 10th
regarding Budget Reconciliation and will be updating my presentation
accordingly.
Activities planned but not yet completed:
I am on the agenda for Spring Conference to present
on this topic and am available for regional meetings as needed.
A.) OBR Charles
Shahid
B.)
C.) OCAN Mayme Patthoff
Discussion: August 16th is an
OCAN advisor training. It will be
a higher level training which will include an evaluation of the advisors. The purpose is to cross-train the advisors.
Oct
23-25 is the OCAN Conference at the Columbus Marriott North. Tracks include practitioners, leadership, and
community engagement including student participation.
A membership
directory is available on the OCAN website.
Mayme has volunteered to be a co-chair for CGS
2007.
They
want to get the cost of institutions within the state; they’re working with
Lawrence Matthews.
Betsy made a motion to close
the meeting; a second by Emily. All
approved. None opposed.