OASFAA Executive Committee Agenda
December 7, 2005
Pamela
Arrington
Amy
Baker
Robin
Belleville*
Doran
Brock
John
Brown*
Tina
Coulter*
Deb
Divers
Kacy
Duling*
Roger
Eldridge*
Steve
England*
Suzanne
Fahrer
Jason
Florack
Mary
Kay Freshour*
Sandy
Gilbert
Ann
Marie Gruber*
Greg
Guzman
Gail
Houtz
Angela
Johnson*
Betsy
Johnson
Jeanette
Jones
Michael
Jones
Susan
Kannenwischer
Kim
Landis
Tasha
McDaniel
Jennifer
Minyo
Kim
Nash-Yore
Melony
Ohalek
Mayme
Patthoff
Mary
Lynn Perri
Faith
Phillips
Lisa
Pitkin
Wendell
Schick
Michiale
Schneider
Carmen
Sears-Edwards
Charles
Shahid
Jo
Slade
Pam
Stimpert
Stephanie
Sutton
Emily
Swain
Lee
Ann Timmerman
Randy
Ulses
Jerry
Wade
Michele
Wade
Karen
Wallace
Claudia
Wenzel
Cheryl
Willard
Absent*
I. Announcements and Opening Business Mary Lynn
Perri
Meeting was called to order at 9:35am.
A) Video Conference Update
The Ohio State University (OSU) does have a facility
where the video conference can be taped for the state update.
B) Financial Aid Awareness
Month
Question from Michelle: Are we going to pursue that January is Financial
Aid Awareness Month from the Governor’s Office? Answer:
Lisa is requesting this. We are
asking for it to be February to coincide with College Goal Sunday (CGS). Mary Lynn will pass on certificate once we
get the information.
Side note from Mary Lynn for Suzanne Fahrer about a
grant for participation for pro teams for publicity.
C) Web/Privacy Policies
Betsy updated us.
An email was sent proposing guidelines.
The committee is asking for an approval so they can move forward.
Mary Lynn asked about private invitations to members being
sent through the OASFAA List-Serve. This
is different from us giving associate members a list of conference registrants. Are registrants considered consumer
information?
Jerry asked for clarification on first bullet of the
proposal from the Ad Hoc Committee. CGS
chair (and others) should have access without going through the web chair. The web chair would work with Paula and the
web chair would control who contacts Paula so she knows our purpose and who to
respond to and when. Claudia mentioned
that CGS, Conference and Outreach would contact Paula. All emails from co-chairs and elected
officials would go through the web chair for approval. Michelle mentioned that we might have a
“bottle neck” but the website needs cleaned up.
It could be a committee to minimize a delay. The website currently has no clean up, but
the web chair would perform those duties.
Can the items be date sensitive? Betsy wants the guidelines to be settled soon
so we can appoint a chair/co-chair.
Randy suggests that the chair be in alignment with
the VP for Training because it’s a 2 year position. This position offers consistency and works
with CGS and other trainings such as outreach.
The VP for training would monitor the web.
Motion to accept the recommendation from Ad Hoc Committee. Claudia moved and Randy gave a second. All in favor and none opposed.
Job description for web chair will be put in P&P
Manual.
Betsy had additional information. Privacy policy was passed out (MASFAA’s policy)
with changes to make it appropriate for
Claudia moved to approve and Betsy gave a
second. Randy opposed and then withdrew
his opposition. Again, all in favor and
none opposed. Policy passes. Randy will send this policy to Paula for
posting.
Mary Lynn shared that Paula said we could have an
associate member committee/list serve for a fee of $250 or download and sort by
membership type. Associate members
wouldn’t use the list serve like FAA’s do.
Why would we pay if we can use it for free? The chair will use their resources to
complete the download.
Betsy should add to her document the purpose of the
associate member list serve.
Claudia will update the job description of VP for
Training to reflect web chair responsibilities.
Kim suggests that a group of people from different
organizations meet to talk about policies. e.g.
OCAN and OASFAA would be on the same page after meeting. Kim would like
to have an afternoon for a meeting. ML said she is willing to represent
OASFAA. Claudia suggested that OCAN
facilitate this meeting.
D) Private Counselors
attendance at meetings
Private consultants have asked to attend guidance
counselor workshops and conference.
Current policy is that they don’t attend and don’t use OASFAA materials
for profit.
History from Mary Lynn: In the 90’s a private counselor was
investigated because she used OASFAA materials and training. Wendell also shared a story from the mid 90’s
from the North West Ohio area. This man
falsified information and used it against FAA’s to get families more funds.
The letter suggests these private consultants not
attend, but we’ll let them come to the training. Michelle suggested that we monitor it
more. Discussion was that OCAN is also
struggling and using the information.
These people are using the free training and then using it for families
for a charge.
Mayme confirmed that OCAN wanted to invite guidance
counselors to their membership, but they aren’t because it was too hard to
monitor.
These counselors can’t use anything with an OASFAA
logo. OCAN might do the same thing. All distributed materials need to be marked.
Randy asked about the procedures for “stopping
this.” Randy brought up an issue that a
person from
Michelle recommends that the High School workshops
are only open to Access members and High School counselors. Mary Lynn agrees.
Motion by Michelle to have a policy in the P&P
about who can be a member and the review process. Mary Lynn will talk to Mary Kay about this
and vote on this in our next meeting.
Wendell asked a question on the logo not being used
for profit agencies. Gail encouraged us
to watch the wording because colleges often say they are non-profit. Randy says we don’t have one in the
P&P. Michelle and Wendell suggest
that we check on the legalities and put it in the P&P (to be voted on in
the next meeting). We’ll also review the
membership policy. Melony suggested that
we also check if NASFAA has a policy on private counselors attending training.
It was requested that OCAN be notified as well. Kim would like OCAN to be informed so they’re
on the same page. Some of these private
counselors are members of OACAC.
II.
Secretary’s Report Emily
Swain
Notes
were distributed. No additional
questions or corrections.
III.
Treasurer’s Report Betsy
Johnson
Reports
were distributed. Clarification on
“return earnings” is a special balance sheet (get definition from Betsy) in
other words our carry over. No
questions.
A.) Northeast Jason
Florack
Summary of activities:
Activities planned but not
yet completed:
I have secured a date (Friday, February 17, 2006) and site
(Baldwin-Wallace College) for our third meeting. The Need Analysis Committee
will run their annual training sessions at this meeting. I have also designated Friday, March 17 and
Friday, April 14 as tentative dates for our region’s final two meetings. I am also currently in discussions with
several different possible host sites and presenters for these final two
meetings.
B.) Northwest Robin
Belleville
Summary of activities:
October regional
meeting: Thursday, October 20 at
Topics:
State/Federal update by
Lawrence Matthews (
Calculating a student’s
remaining loan eligibility by Roger Eldridge (Student Loan Xpress)
Transitioning to a new
campus mid-school year/tours of new campus by Gary Ulrich (
39 attendees
18 surveys completed for
topic ideas for future meetings
Great turn-out, wide
variety of schools represented. Some
attendees came right for MASFAA or OCAN conferences. Nice site location.
November regional
meeting: Friday, November 18 at BGSU
Firelands campus
Topics:
Jeff Johnston, Sallie Mae Ohio, financial planning
Alan Hook, Student Loan Funding, conflict
management
Tom Glanville, Identity Theft Solutions, regarding
identity theft
Attendees:
20 attendees, 2 students
came in to hear the ID theft presentation after asking if they could attend
Wonderful discussion by all, great speakers
Activities planned but not
yet completed:
February: Needs analysis meeting
Who will handle RSVPs,
food, arrangements, etc…? I have the
site confirmed, but am not sure how to proceed from here.
March: speakers:
verification and tax returns:
what every aid officer should know (confirmed) possible IRS representative from Toledo-area
IRS office
Consolidation (confirmed)
Site: still
awaiting confirmation as of 11/21/05
April speakers:
Student retention (confirmed)
Bankruptcy (tentative)
Communication issues in the FAO (tentative 11/21/05)
Recommended discussion
items for the Executive Committee:
What do we do in the case
of a non-OASFAA member comes to speak at an event? Do we pay them mileage, give them some sort
of gift certificate as a token of appreciation, etc…? I had a speaker come to the November regional
meeting, and I’m assuming that his mileage was paid for by his company, and I
gave him a gift certificate to a restaurant out of appreciation of him taking
the day to travel to the site and present.
I have a speaker tentatively lined up for an April regional meeting that
will be driving nearly 200 miles round trip (a professor at a college in our
region/this is the closest meeting location to her of all of our regional
meetings for the year), and I’m not sure what to do in that instance. Should it just be left to the discretion of
the regional rep to comp them out of their regional budget? If so, what is an appropriate amount/item?
C.) Southeast Jo
Slade
The Southeast region held its first regional meeting
on Wed. October 26th at Great Lakes Higher Education. The meeting sponsor
was Melody Ohalek with Student Loan Funding. There were 27 people in
attendance and the presentations on updates from the Outreach committee and
Customer Service provided by Sallie Mae were well received.
7 new College Goal Sunday volunteers signed up at
this meeting.
The following are confirmed dates for the balance of
my tenure:
January 25th -
February 24th - Theological Seminary - topic -
Needs Analysis
April 21st - OU -
Speakers have been secured to cover the balance of
the Southeast meetings.
Update at Meeting:
How many meetings can a non-member attend? Answer is 1 but we can’t prevent them from
attending. Send any “problem members” to
Kacy Duling. She will follow up with an
email.
Emily will send the document from last year’s reps to
the current reps.
D.) Southwest Doran
Brock
The Second Southwest Regional
meeting was a success. Anne Fischer (USA
Funds) presented on Debt Management and Chris Simmerman (Sallie Mae) presented
on Loan Consolidation. The meeting was sponsored by Student Loan Funding and it
was held at the
The second Southwest Regional
meeting was held on November 30th at the National Underground
Railroad Freedom Center. The meeting is being sponsored by US Bank. The
attendees received a personal guided V.I.P. tour and toward the end they were
able to dialogue about what they had seen and how it affects everyone in a work
environment.
Activities planned but not
yet completed:
The third Southwest Regional
Meeting well be held at
1.) Support Professional
Committee
Summary of activities: Support Professional Workshops were held in
each of the 4 regions on November 3rd and 4th. Presentations were given on Alternative
Loans, Basics of Verification and Managing the Front Lines Effectively and were
well received based on the evaluations.
The day included breakfast snacks and beverages, and lunch. Attendance was as follows: Davis College 26,
Edison Community College 29, COTC 38, and Lakeland Community College 26. The workshops and door prizes were sponsored
by Chase.
Activities planned but not
yet completed: Support Professional of the Year award.
2.) Need Analysis
Summary of activities:
The Committee has had two
meetings since the last Executive Meeting and activities are underway for both
the winter conference and regional training sessions. The committee has prepared three sessions,
including History and FAFSA Updates, Tables and easier Hand Calculations, and
Tables and more difficult Hand Calculations.
Documents were sent to the printer on November 18. Printing should be complete in about a week.
Carmen, Kim, and Pamela
Hughes presented a session on Need Analysis to a group of approximately 50
attendees at the OCAN Conference in
Activities planned but not
yet completed:
1. The committee and any who
wish to help will put binders together the Tuesday before conference in the
Cardinal Room at the hotel.
2. Regional Training Sessions
and sites have been confirmed in both the Northeast and Northwest regions. We are still waiting on site confirmations
for both the Southeast and Southwest regions.
All dates and sites should be finalized by the end of conference.
Recommended discussion
items for the Executive Committee:
We are curious as to who
will pay for the regional training sessions?
Are we to split the bill with the regional reps?
Update at Meeting:
Who will fund the Need
Analysis session at regional meetings? Need
Analysis will fund that meeting. Note by
Emily for 2006-2007 Regional Rep Budgets:
Regional reps need to say that they only had to fund 4 meetings due to
help from Need Analysis Committee.
3.) NASFAA Training
Summary of activities:
Training topic: Administrative
Capability: Campus-Wide Compliance covering issues related to student
consumer information, campus-wide information-sharing requirements, and
coordination and development of campus-wide activities impacted by Title IV
Trainers: Frances Robbins, The
Fall conference training to
be offered in 3 sessions on Thursday and the final session on Friday morning.
Activities planned but not
yet completed:
Closing in on date and
location for post-conference training drive-in in February in
Update at Meeting:
Dates are changing in February, and we have 100
packets for this year’s training. We will
sell last year’s packets at conference.
4.) Outreach Committee
5.) Early Awareness Committee
Summary of activities: Committee met in October and November to
finalize the “Are You Getting the Message” program. Three committee members presented at the OCAN
Conference in October.
Activities planned but not
yet completed: Get program information
on OASFAA website and send letters to all
Recommended discussion
items for the Executive Committee:
Review program and middle school letter for approval. Discuss budget and/or sponsorship.
Recommended action items
for the Executive Committee: Need
approval for program and middle school letter.
Update at Meeting:
The committee has been
working for a year on a presentation for middle schools to use for early
awareness. Volunteers (30 at this point)
would give this presentation during the spring of 2006. Tasha is seeking approval from the Exec Committee
for the letter.
The source of mailing list
is from “I Know I Can.” Kim requested
that we send it to Access members also.
They’ve updated the session from last year’s conference. GearUp through OCAN has 8 schools.
Mary Lynn suggested they
use the OASFAA PPT template. Mayme
recommended that OCAN’s website be added to the final slide.
The letter can be sent to
Middle Schools.
6) College Goal Sunday
Committee
Update at conference:
Budget to date is approximately $40,000, $6,000 for
material design at
High Schools were mailed 2 CGS posters and 100 CGS brochures. Note for next year: Get a fantastic mailing list for HS and/or
Charter schools and branch university campuses and improve the website. Mayme said that OCAN is working with ED to
get
$10,000 was spent on “Save the Date Tickets” and $150-200
on miscellaneous items.
CGS volunteer sheets are in the conference programs. CGS volunteers will have a CGS ribbon to
indicate they are a volunteer.
Volunteers can wear school attire.
CGS Registration:
As of December 7, 2005, 10 student participants have registered and 203
volunteers signed up. Jerry will use
roster from HS guidance counselor workshop for a mailing announcing the site is
up and running.
The committee is meeting with site coordinators at 2:15pm
during winter conference. They will
cover topics such as press releases, publicizing the event, and CGS CD’s that
includes PPT presentations for online and paper FAFSA completion, agenda for
the meeting, and the announcements/sponsorship appreciation.
Materials for CGS event should be CGS sponsored and
not an outside event.
Claudia commended them on the website, budget, the
materials, and the teamwork for the event.
1.)
Corporate Development
Summary of activities:
For Winter Conference 2005
we have 18 sponsors, 19 Ads and 39 exhibitors for a total dollar commitment of
$45,400. Originally we thought that only 38 exhibitors would fit in the Pavilion
tent but the Marriott has assured us it will accommodate 39. Breaks will be
held in the Foyer close to the Vendor area. Email went out to the
Sponsors/Exhibitors with the registration list as of 11/22/05.
For General Sponsorship
Opportunities we have 14 vendors for a total dollar commitment of $18,000.
Activities planned but not
yet completed:
Vendor signs to direct
attendees to vendor area. Signage for new vendors or name changes. PowerPoint
scroll down of Sponsor names to provide acknowledgement during general
sessions. Vendor table packets with conference information including shipping,
raffle instructions, associate member breakfast, President reception, Wednesday
Night Entertainment drink vouchers, hospitality/storage area available and of
course Thank You. Tuesday December 6th determine vendor table
location with VP Conferences. Follow-up items for hotel with VP
Conferences.
Update at Meeting:
General Sponsorship = $20,400
and 45,400 for winter conference for a total of $65,800.
2.)
Professional Development
Summary of activities:
We have finalized our
session for Winter conference. We will
are responsible for 2 sessions which will focus on Effective Communication and
Dealing with the Stress of the Office and Holidays.
Activities planned but not
yet completed:
We will be focusing our
efforts at conference in adding some people to our committee and also we will
begin our planning process for sessions at Spring conference.
3.) Conference
a.) Site
Summary of Activities:
On October 31, 2005 met with Angela Johnson, Mary
Lynn Perri, and Claudia Wenzel to discuss responsibilities of the Site
Chair. Angela and I made the room
assignments for all sessions. On November
4, Angela and I had a telephone conference call to plan the meals and breaks. On November 21, met with Cindy Anderson at
Marriott for a final walk through of the hotel.
We viewed the rooms again and determined that some revisions were needed
to accommodate the session attendees. We
finalized the location of the Registration, breaks, storage area for Need
Analysis committee, storage area for vendors, and placement of easels and
signs.
On November 23, I sent an email to the moderators so
they could confirm the AV equipment that was requested.
Frances and I
plan to have a telephone conference on November 28 to review the equipment
loaner list and determine if we need to request more equipment.
Attached are copies of the AV request, AV loaner
list, and Marriott rental request.
AV Loaner List
|
Equipment |
School/Organization |
Contact Person |
|
Laptop,
LCD Projector |
|
Jeannette
Jones |
|
Laptop,
2 LCD Projectors Overhead
Projector |
|
Frances
Robbins |
|
Laptop |
OASFAA
Outreach |
Sandy
Gilbert |
|
Laptop |
|
Gail
Houtz |
|
Laptop,
LCD Projector |
OASFAA |
Randy
Ulses |
|
LCD
Projector |
Steve
England |
Steve
England |
Interest Session AV Requests
OASFAA 2005 WINTER
CONFERENCE
INTEREST SESSIONS AUDIO
VISUAL REQUEST
NOTE: Basic*
set up is draped media cart, screen, and floor podium. Microphone is not provided (must be
requested).
|
Wednesday, December 7 10:45 am – 12 pm |
|
|
Interest Session |
AV Needs |
|
Effective Communication |
LCD Projector |
|
Gold Medal Speaker |
Laptop, LCD Projector |
|
Do More With Less |
Basic* |
|
Access Through Scholarships |
Laptop, LCD Projector |
|
FISAP/Campus Based Funds |
Laptop, LCD Projector |
|
Leadership – Passing the Torch |
None |
|
Wednesday, December 7 2:15 – 3:30 pm |
|
|
Interest Session |
AV Needs |
|
Default Prevention – 4 yr Public |
LCD Projector, Lapel Microphone |
|
Default Prevention – Career |
LCD Projector, Lapel Microphone |
|
Early Awareness |
Laptop, LCD Projector |
|
Cyber Service |
Basic* |
|
Alternative Loans |
Basic* |
|
College Goal Sunday Meeting |
Laptop, LCD Projector |
|
Wednesday, December 7 4:00 – 5:15 pm |
|
|
Interest Session |
AV Needs |
|
Default Prevention – 2 yr |
LCD Projector |
|
Default Prevention - Private |
LCD Projector, Lapel Microphone |
|
OCAN |
LCD Projector |
|
Non Traditional |
Basic*, Overhead Projector |
|
New Member |
Basic* |
|
Thursday,
December 8 10:30
– 11:45 am |
|
|
Interest
Session |
AV
Needs |
|
Conflicting Information |
Basic* |
|
Mentoring: Creating Winning Team |
Overhead Projector, Flip
chart, easel |
|
Academic Progress |
Basic* |
|
NASFAA Training |
Laptop, LCD Projector |
|
Veterans |
Overhead Projector |
|
OCOG Update |
Laptop, LCD Projector |
|
Thursday,
December 8 1:45
– 3:00 pm |
|
|
Interest
Session |
AV
Needs |
|
NASFAA Training |
Laptop, LCD Projector |
|
Professional Judgment |
LCD Projector |
|
Seven Secrets |
Overhead Projector, Flip
chart |
|
College Advantage |
LCD Projector |
|
New Aid Managers |
Basic* |
|
Leadership – Part 1 |
Overhead Projector, Flip
chart, easel |
|
Thursday,
December 8 3:15
– 4:30 pm |
|
|
Interest
Session |
AV
Needs |
|
NASFAA Training |
Laptop, LCD Projector |
|
Consortium Agreements |
LCD Projector |
|
Get in the Game |
Basic* |
|
School Website |
Easel, Laptop, LCD
Projector |
|
Student Retention |
Basic* |
|
Leadership – Part 2 |
Overhead Projector, Flip
chart |
|
Friday, December 9 8:30 – 9:30 am |
|
|
Interest Session |
AV Needs |
|
NASFAA Training |
Laptop, LCD Projector |
|
Need Analysis |
Basic* |
|
Selling Yourself, Needs of Your Office |
Easel, Basic* |
|
Planning Retirement |
Basic* |
|
Electronic Resources |
Basic* |
|
Leadership (9:15 am) |
Laptop, LCD Projector |
|
Friday, December 9 9:45 – 11:00 am |
|
C.) Interest Session
|
AV Needs |
|
Need Analysis |
Basic* |
|
|
Basic* |
|
Federal Work Study |
LCD Projector |
|
Help Your Students |
LCD Projector |
|
Financial Aid Night Programs |
Basic* |
|
Friday, December 9 11:15 am – 12:30 pm |
|
D.) Interest Session
|
AV Needs |
|
Need Analysis |
Basic* |
|
Leadership Secrets of Santa Claus |
Basic* |
|
Distance Learning |
LCD Projector |
|
Student Eligibility |
LCD Projector |
|
Management Fads |
LCD Projector |
OASFAA 2005 WINTER
CONFERENCE
AUDIO VISUAL RENTAL FROM
MARRIOTT HOTEL
F.)
Time
|
Equipment |
Room |
|
8:00
am |
5
easels |
Foyer
1 |
|
10:45
am – 5:30 pm |
Basic
AV carts draped, screen, floor podium for all rooms |
Cardinal Salon
A Salon
B Salon
C Salon
E/F Ballroom
I Ballroom
II |
|
12
noon – 2 pm |
Tabletop
Microphone w/podium, lapel microphone, 3 easels, 2 large screens, extension
cord, power strip, AV cart draped, |
Ballrooms
III and IV |
|
2:15
pm – 5:30 pm |
Basic
AV carts draped, screen, floor podium for all rooms, 2 lapel microphones for
Salon B/C and Salon E/F |
Salon
B/C Salon
E/F |
|
3:30
pm |
1
easel, 3 - 4 tables |
Foyer
2 |
|
5:15
pm – 6: 30 pm |
1
easel, floor podium and microphone |
Buckeye |
|
6
pm |
Dance
floor set up |
Ballroom
I |
|
6
pm |
Cash
Bar set up, 4 easels, table podium w/ microphone |
Ballrooms
III and IV |
OASFAA 2005 WINTER
CONFERENCE
AUDIO VISUAL RENTAL FROM
MARRIOTT HOTEL
|
Time |
Equipment |
Room |
|
7:30
am |
5
easels |
Foyer
1 |
|
8:00
am – 10:30 am |
1
easel, table podium w/microphone, lapel
microphone, 2 large screens, extension cord, power strip, basic AV
cart draped |
Ballrooms
III and IV |
|
10:15
am |
1
easel |
Foyer
2 |
|
10:30
am – 5:30
pm |
1
easel for Salon B/C; Basic AV carts
draped, screen, floor podium for all rooms |
Salon
A Salon
B/C Salon
E/F Buckeye Ballroom
I Ballroom
II |
|
11:45
am – 1:30 pm |
Large
screen, table podium w/microphone, 2 easels, extension cord, power strip,
lapel microphone, basic AV cart draped |
Ballroom
III and IV |
|
1:45
– 3 pm |
Basic
AV cart draped |
Buckeye |
|
3:00
pm |
1
easel, 3 – 4 tables |
Foyer
2 |
b.) Program
Summary of activities:
Printed folders for
outreach and program has been printed and received. The folders are being mailed to each of the
outreach sites prior to the event. It is
possible with the large numbers attending conference that a reorder may have to
occur. 1500 were originally ordered.
Postcards were printed,
received and mailed with conference information.
The online program has been
uploaded to the OASFAA website. It was
delayed slightly due to session changes, late responses etc.
The quick reference card
and paper program are almost complete and going to the printers on November 28.
Activities planned but not
yet completed:
The hotel attraction sheet
will be copied and included in the folders for conference.
Recommended discussion
items for the Executive Committee:
Possible increase in folder
orders due to larger numbers attending conference and the outreach program
c.) Entertainment
Update at Meeting
LeeAnn and John are selling
raffle tickets for the Katrina victims.
There will be an Olympic contest between the regions of OASFAA.
Drink tickets can be
purchased by the vendors at the front desk.
Soft drinks are complementary.
d.) Registration
e.) New Member/Mentor
Update at Conference:
New members will be at the
president’s reception. There are 110 new
members. Bingo cards will be turned in
to the registration table and they will receive a gift bag. A spring conference registration is the grand
prize – taken from her budget.
f.) Leadership
Summary of activities:
Leadership Class will be at
conference with 19 participants. This is down from the 23 we thought we would
have at the Retreat. We had 3 additional folks decline acceptance at the last
minute due to work conflicts and 1 person took a job with GLHEC right after the
Retreat and thus became ineligible. (See conference program for names)
Planned for the Conference
sessions for committee and for Leadership Participants. We have some great
sessions and presenters as well as a Leadership Panel planned!
Activities planned but not
yet completed:
Determine precise format of spring conference
leadership sessions/track.
Nomination forms will be handed out for 06-07. Suggestions from chair persons for nominations should be given to Claudia.
Summary of activities:
Our committee (getting
smaller every day), has split up a list of major corporations from which we
hope to obtain grant money. We have
tried to schedule a meeting and have been unsuccessful thus far. As a result, we are planning to meet at
Winter Conference in hopes of a more solid game plan for securing outside
funding.
They will meet during conference to discuss a list of
corporations to pursue for donations.
Ask for 2007 site
commitment during spring 2007 conference.
D.) Past President Wendell Schick
1.) Association Governance
Planning
2.) Membership
Summary of activities:
There are currently 937
members.
Activities planned but not
yet completed:
Going to be sending out
letters to MASFAA and NASFAA members that are not members of OASFAA asking them
to join.
Recommended discussion
items for the Executive Committee:
Do we want a survey sent
out with the above mentioned letters?
3.) Communication
Summary of activities:
Fall Gazette is completed
& will be online shortly.
Activities planned but not
yet completed:
·
3 more editions of the Gazette
·
Ad Hoc Committee determining appropriateness of vendor
information & developing policy
4.)
Regulatory Committee
a.) State Issues
We have been unsuccessful in obtaining a site
for the OCOG Video Conference in November. Charles and staff
from OBR will be presenting a General Session, followed by an Interest Session,
at the Winter Conference. His presentation will be available on the
OASFAA website for members unable to attend. We have
been trying to schedule a Video Conference for the second week in January
at BGSU - those plans are still pending. In the meantime, Charles is
making arrangements with a site on the OSU campus (!) for additional video
conferences. He has asked me to participate in the practice
session. He will inform me of the rest of the details once they are
known, including whether we should continue to pursue the BG site.
I would like to discuss the Governor's Proclamation
for January as Financial Aid Awareness Month.
b.) Federal Issues
c.) Reauthorization Issues
Lisa has drafted a letter
(modified from
NASFAA has a house/senate comparison on their
website. Mary Lynn reminded us that we
should be general in the campus-based funds.
e.g. “maintain funding” The letter will be sent to membership for
them to use as well.
A.) OBR Charles
Shahid
B.)
ED is here to discuss
default prevention.
C.) OCAN Mayme Patthoff
Mayme is excited to be here and to have a table set
up. Oct 25-27,2007 is the tentative date
for next year’s conference.
Jerry
suggested that someone clean out the “closet” at GLHEC. ML will take care of this during the next
exec mtg.
Next
meeting is: February 3, 2006 (conference
call)
Motion
by Randy and second by Claudia.
Meeting
was adjourned at 11:22.