OASFAA Executive Committee Meeting Minutes
GLHEC,
Amy Baker
Mark Bandré
Phil Bovenizer
Diane Burnham*
Beth
Jeff Daniels*
Deb Divers*
Kacy Duling*
Steve England*
Suzanne Fahrer
Mary Kay Freshour
Sandy Gilbert
Ann Marie Gruber*
Greg Guzman*
Lee Harrell
Gail Houtz*
Kathy John*
Angela Johnson
Betsy Johnson
Michael Jones*
Susan Kannenwischer*
Val Kepner*
Chuck Knepfle*
Scott Lehman*
Todd Matthews
Tasha McDaniel*
David Miller*
Lisa Mitchell*
Kim Nash-Yore
Melony Ohalek
Mayme Patthoff*
Mary Lynn Perri
Wendell Schick
Michiale Schneider
Charles Shahid
Pam Stimpert*
Stephanie Sutton
Emily Swain
Lee Ann Timmerman
Randy Ulses
Michele Wade
Mickie Waterman*
Claudia Wenzel
Cheryl Willard*
Absent*
I.
Announcements and Opening Business Mark
Bandré
A) ATAC web site up-grade process
Committed
to upgrade and have started the process, upgrades are on schedule.
B) Financial aid awareness month certificate
January
was declared
C) Lumina Foundation grant update
We
originally applied to them for a $200,000 grant. Tally Hart understood that after the initial
grant was fully disbursed, they would let us know that we could apply for up to
three additional $25,000 grants. Tally
went ahead and applied for the first of these three potential additional grants,
even without their letter. About that
time NASFAA become involved with the CGS process and hired a person (
D) OASFAA logo project update – Randy Ulses
Randy passed out samples of logos for us to
review. He has all of them available in eps format and can be downloaded from the web site. We can also add the College Goal Sunday logo
on the site for download as well. After
some discussion, exec came to an official conclusion on which of Randy’s logo
options should be adopted and for what purposes. You would have to be an active member to have
access to the logos. Randy recommends
putting all the logos out on the web site so people have options and they are
not tempted to make up their own.
Wendell thought there should be more standardization for different
avenues of presenting the logo. The idea
was thrown out that we have instructions in using the logo. Mark suggests that between now and the next
transition that Randy and Mary Lynn come up with a protocol of when to use each
logo. Mark thanked Randy for this extra
work. Wendell asked if the P and P
should be updated. It was decided that
it would be added as an addendum to the P and P.
E) Outreach/OCAN/LEAF yearly survey
Survey
took so long because OCAN become more involved and it took longer to get it
done. Mark is asking how to move
forward. Melony said that in the past
LEAF has always done the survey and last year, with the continued influence and
impact of OCAN, was the first year that
we had OCAN do it. LEAF wanted to make
the version online and it would be enhance through OCAN. The version is online and interactive and
they pull the paper version from the online.
OCAN is still willing to do conduct the yearly survey because we want to
keep the interactive version up and running.
Wendell said that when OCAN originally requested the information, school
officials did not know who OCAN was and the way it was presented was offensive
to some private colleges. They have
cleaned up their request for information.
There were also some input challenges as well. The survey was used at College Goal
Sunday. But it is a timing issue as the
survey is a year behind. Mark asked if
G) OASFAA list serv protocol and web site links
As an
impetus for this discussion
II. Secretary’s Report Amy Baker
The January
conference call minutes were presented with the only correction being a few
attendance changes. Mark mentioned that
some adjustments were made to the web site in adding previous conference business
meeting minutes to the non-password protected “About OASFAA” section. He plans, at the spring conference, to remind
members that they have access to all exec committee meeting minutes under the
“committees” section of the web site.
III. Treasurer’s
Report
The transfer to savings as planned in the yearly
budget did occur. Tax return is done,
signed, sent and paid. Faith and
A.) Northeast Emily Swain
Members participated at various College Goal Sunday
sites. There hasn’t been any other
activity since the last Executive Committee Meeting in January.
The next Northeast Regional Meeting is scheduled for
Thursday, March 10th. We
will be meeting at the Akron Zoo in the Nature’s View Room. I'm excited about the location because it's
that time of year where we just need “one day out of the office to get us
through," and our program is packed with exciting things! Our
presenters are working hard at preparing clear presentations for our
benefit. Registration will begin at
Topics for the day include:
*Lender
Evaluation - Evaluating Your Preferred Lender List
*Consortium Agreements
*
*Constructing A Training Program For Your Office
Thanks
to EdAmerica for the sponsorship of this event.
I also have a meeting planned for Friday, April 1st
at
Updates: Next
meeting is April 1st at John Carroll. Emily said that she made up a
checklist of things to do for a meeting and she would like to know to do about
the additional responsibilities that have been added to the regional reps. She has asked if the committee chairs could
come up with a similar checklist for the future reps. She is willing to take on this responsibility
and Mark has asked her to communicate with some of the key people who rely on
the regional reps to promote activities.
An excellent idea for a tool that will be very valuable to future
regional reps!
B.) Northwest Todd Matthews
Since
the last meeting we held the fifth and final regional workshop. The last
meeting was held February 24 at BGSU. The agenda for the day was as follows:
At
this point all the regional meetings are completed and I just plan on sending
out updates about spring conference and any other items that come up.
C.) Southeast Phil Bovenizer
Since the last exec meeting we had a regional meeting
Feb 18th at
Thanks to Cindy Hahn and all the ODU folks for hosting
and providing great morning refreshments as well as a nice box lunch.
Final SE Regional meeting will be March 18 at
I am interested in hearing comments from College Goal
Sunday folks and sharing my experience at
Can you give me
any Spring conference planning updates?
Updates: Last meeting is tomorrow at Otterbein.
D.) Southwest Jeff Daniels
No
report – Emily mentioned that she had been in contact with Jeff recently and
understands that, despite all the obstacles he has faced this year, he does
still intend to complete all five SW regional meetings. Mark asked Emily to tell him that we all
appreciate his dedication but do very much recognize the challenges that have
impacted his year.
1.) Support Professional Committee
The first flyer went out
Professional of the Year Award. The second reminder will go out around
Selection of recipient for the Support Professional of
the Year award.
Presentation of award at Spring Conference.
2.) Need Analysis
The
Need Analysis Committee just wrapped up four successful regional Need Analysis
Workshops. The reviews were all positive. The most popular session was the hand
calculations session. It was especially
helpful to the OCAN people that attended.
The
History of Need Analysis and Updates are usually the least favorite topic. However, we saw some positive comments like
“A fun way to present a boring topic.”
Although I don’t agree that it is a boring topic, it can be a difficult
to present.
This
year, we invited the OCAN group to our workshops. We did see a small number of them at all the
meetings except one. They were very
appreciative of the invitation. We also
tried to invite OACAC, but we had some technical difficulties in getting them
invited. We will work on that for next
year.
Below are the numbers from the workshops:
Central Ohio
Technical College-Newark: 9
Total: 71
On
behalf of the Need Analysis Committee, I would like to thank the following
people for their assistance at their respective sites. They did an outstanding job making sure that
everything was set up for us - (food, equipment, etc.). Without their help, the workshops would not
have been a success.
COTC-Newark:
I
would also like to formally thank the staff at
Finally, the committee has no other plans for this year.
3.) NASFAA Training
·
NASFAA Training
held
·
43 in attendance
·
Outstanding work
by Leah Stewart, The Union Institute & University, and Jennifer Penick,
·
Appreciation for
site hosting by Carol Graham, Mt Carmel College of Nursing
·
19 remaining
training packets to be offered for sale via OASFAA list serv
·
Soliciting
possible trainers for next year
4.) Outreach Committee
OCAN
Professional Development Training
Upcoming-
Interest session at the TRIO Professional conference “TRIO 2005: Bridging the Past to the Future” April 25th and 26th.
Final
meeting for the 04-05 academic year will be April 7th here at
a.) Stakeholder Relations & Training
1. Articulation
2. School Counselor
3. Access Groups
4. Others
5.) Early Awareness Committee
Last meeting was February 3. The committee reviewed the revised mission
statement, action items and timeline for the Early Awareness Program. We also agreed on a program theme “Are You
Getting The Message?” We decided on the
topics and delegated the content of each topic to committee members. It was also decided that we would present the
Early Awareness Program at Spring Conference.
One of the committee members was responsible for contacting the Spring
Conference Committee to let them know.
Next
meeting is March 9th. The
committee members will review and continue to work on the program content.
6) College Goal Sunday Committee
College Goal Sunday was held
on February 13th at 34 sites. The numbers were very good with over 2300 people
in attendance almost the same number as last year. On March 4th, site
coordinators gathered to discuss this year’s event and to make suggestions for
next year. We are also in the process of compiling the family evaluations and
the volunteer surveys. A full report will be made at spring conference.
Claudia was concerned about
the lack of involvement from the financial aid community. Greg has some thoughts about promoting
involvement next year. Claudia thinks
there is lot of room for improvement. We
will continue to grow in its success. At
this point, Claudia and Greg are tallying the surveys to be able to send a
report to Lumina. Her hope is that we
are able to start the process even earlier.
The question was asked on how many sites had computer access. Claudia thought about 75% of the sites had
computer access. The suggestion was made
that we should do some training prior to the session. Angela suggested having a floater list of
people willing to move locations.
1.) Corporate Development
General
Sponsorship: Currently we have a total of $19,300 committed and $19,050 paid.
Conference
Sponsorship: $44,300 committed and $44,700 paid. (As of March, 2005, an
Overpayment
was made and the sponsor told the Association we may keep it.)
We are continuing to follow-up with outstanding general
and conference sponsorship items that are past 30 days old.
Getting
sponsorship details ironed out and ready for ATAC to put on the web site.
2.) Professional Development
The Professional Development
Committee has had two meetings since the last Executive Committee meeting in
preparation for Spring initiatives, which are Spring Conference sessions,
Leadership Promotions, Mentoring Program collaboration with New Member/Mentor
Program Committee and Committees Fair.
Leadership 2005-2006
Promotion is underway at all the regional meetings. To date, we have completed one meeting and have
one scheduled for the coming week.
o
Northwest –
o
Southeast –
o
Northeast –
o
Southwest – TBA, April 14 (tentative) – Kim Jeffers
Professional
Development Committee as three sessions planned for Spring Conference.
§
Mentoring – The
Power of One
o
Wednesday,
o
Presenter:
o
Description:
The impact of a mentoring relationship may be immeasurable but building these
relationships can be a useful tool in your toolkit. Mentoring may be the best kept secret to
enhancing your professional career.
Learn valuable tips to becoming a mentor or mentoring a colleague. Also, hear enriching stories from esteemed
financial aid colleagues on how mentoring has impacted their personal and
professional lives.
o
Professional
Development Committee will work in tandem with the New Member/Mentor Program
Committee to make mentor/mentee matches and
connections prior to Spring Conference
o
Following this
session the Professional Development Committee would like to make
recommendations for the continued success of the OASFAA Mentoring Program.
o
Mentoring
participants and New Members will be invited to attend the President’s
Reception on
§
Civility – College
Loan Corp.
o
Thursday,
o
Description in
progress.
§
Ethics for
Everyone –
o
Thursday,
o
Description: You
read about it in the papers and you hear about it on the evening news. The
"it" is ETHICS and it has quickly become today's most critical
business concern. This presentation will help provide participants with the
tools to know what is right, do what is right, manage competing rights, and
know that everything they do counts toward their ethical behavior
Committees Fair
o
After much
discussion at the Leadership Class Reunion, the Professional Development
Committee has taken the task of hosting a Committees Fair to be a regular part
of Spring Conferences to promote volunteerism and participation on OASFAA
Committees
o
PD will have a
Committees Fair on the Friday of Spring Conference,
o
PD is planning a
fun event to have representatives from all committees available to discuss
objectives, events, etc. of their committee to conferees to recruit for
upcoming year.
Committees Fair
1.
The Professional
Development Committee will work with committee chairs to coordinate
representatives from each committee to staff the respective table for the
duration of the Fair to take place on Friday, May 20 from
2.
We are working to
finalize the “hook” for the event. The
theme will be Join Team OASFAA with
a giveaway that each committee will have at their booth when they get members
to sign up and join the committee.
After the conducting research related to the Leadership
Program, the Professional Development Committee would like to bring forth
recommendations received through feedback from surveys, the Leadership Class
Reunion (held at Winter Conference 2004) and membership comments received at
regional meetings. The Professional
Development Committee would like the Executive Committee to consider
recommendations for the 2005-2006 Leadership Class.
A
leadership class reunion was held and Angela has recommendations from different
areas. Angela presented this at the
meeting. Highlighted a couple:
Eliminate
the 1-5 year experience participation requirement
Use
application process rather than nomination process
Change
the duration of the program to one conference
Incorporate
a post-leadership class participation
Post
participation of leadership class
Hold
leadership committee chair position even for the years when we will not have a
class
Time
frame was presented as well.
Mark
commented that these were some very good suggestions. He recommended that we sign off on these
recommendations, definitely endorse 1 and 2, and let the committee chair to be
chosen by Mary Lynn decide how to proceed with the remaining recommendations.
3.) Conference
The Conference Planning Committee met at the offices of
Spring Conference, 2005 will take place at the Hilton
Akron/Fairlawn from May 18 – 20, with the golf outing on May 17.
Conference theme is “Close Encounters of a Student
Kind”. Conference program will include a
keynote presentation by Dr. W.S. Swail, President of
Educational Policy Institute, and a general session state update by Charles
Shahid. In addition, 35 interest
sessions have been scheduled and are currently being planned.
Conference
details including the President’s welcome, program, hotel information,
registration, sponsorship opportunities and charity drive will be posted to the
OASFAA website starting
In
addition to providing a solid program that offers training for all sectors, the
committee will attempt a new approach at meeting the needs of our presenters,
moderators and conference participants across the board.
a.) Site
b.) Program
Presented a short presentation on cartoon aliens at the
spring conference-planning meeting. My
hopes are to use one or two as the spring conference “mascot”.
Postcards are in the midst of being designed and sent
to printer. Along with the other printed
materials that are needed for conference.
(program, quick reference cards, map/attraction flyer)
Online Program is being created and will be uploaded
once again for Spring conference.
Postcards, Online Program, Printed Program all for
Spring conference.
c.) Entertainment
"Dancin'
To The Decade--Let the Good Times Roll!" There will be a DJ to play tunes
and we hope everyone gets in the groove!
Members are being invited to come dressed as someone from their favorite
decade—from the 50’s, 60’s, 70’s, 80’s, 90’s, etc. There will be ballot box for people to vote
on who they believe has the “best costume”.
The top three will receive $50 Target gift cards. We will also have prizes for responses to
trivia…
Book Drive: Barnes &
Noble did such a terrific job for the last conference that we’re hoping to get
them again. We will have a flyer created
to encourage participation. Again, we
will provide tickets for donated books with a drawing on Wed night & Thurs
lunch. We will award a $50 Best Buy gift
card to the winner(s).
We still need to
secure the contract for DJ and purchase gift cards.
d.) Registration
First communication with Paula at ATAC regarding
conference registration on March 7.
Conference
registration preparation of materials.
Individual
packets
Buttons for
conference committee
Recruit
Volunteers for registration table
Ordering
supplies.
Prepare
Moderator Packets
Presentation
certificates
Interest Session
evaluation forms
Overall
conference evaluation forms (perhaps this can be on-line at conclusion of
event)
e.) New Member/Mentor
1.) Nominations Committee
President-
Elect Claudia Wenzel
VP
for Conference Angela
Johnson and Norm Bedford
Treasurer-elect Jerry Wade and Stephanie Sutton
Secretary Deb LaJeunesseand Emily Swain
NW
NE Pam
Arrington and Jason Florack
SW Doran
Brock and Craig Schnieder
SE Jo
Slade and Jennifer Minyo
Mary
Lynn attended the NASFAA Leadership training in DC. Congress is seriously looking at eliminating
the Perkins loan program. We need to
solicit the legislatures about our concerns.
ML
attended the MASFAA meeting in January, they are pushing the conference in
October which will be held in
Chair
of outreach committee of OACAC approached ML above doing some cross training in
the future.
Another
MASFAA executive committee meeting is set for April in
Transition
meeting is going to be in June, looking at different options of day or
overnight.
2.) Finance Committee
3.) Research
4.) College Goal Sunday Corporate Development
D.) Past President Wendell Schick
1.) Association Governance Planning
2.) Membership
Current number of members as of
a.) Communication
First issue of the Gazette for 2005 is complete &
has been sent to ATAC. ATAC is working
on upgrades so it has been delayed but will be posted shortly. We included more photographs to make it more
robust. Also included information on
awards received at conference (Winter 2004).
Will begin gathering articles & other information
for final Gazette for 2004-05; expected to be issued after the Spring 2005
Conference.
b.) Membership Support
3.) Regulatory Committee
a.) State Issues
Forwarded memorandum from Charles Shahid to OASFAA
membership
b.) Federal Issues
Mark Bandré, Chuck Knefple,
After discussion with Chuck Knefple
and Mark Bandré, sent an email to membership
detailing President Bush’s budget as it impacts financial aid with particular
emphasis on the Perkins proposal on
c.) Reauthorization Issues
Nothing to report at this time-maybe in 2006
A.) OBR Charles Shahid
Wendell
was at an advisory meeting for student access and wanted us to hear the
progress that is happening. Wendell
asked Charles to join us at executive meeting to inform us as to what they are
doing. Erin Emrine
from OBR joined him. She is the
administrator of college access. They
presented a timeline for the College Access information hotline. She has been working to set up a toll free
hotline and will provide information on college preparation. They can direct them to a web site and guide
them on answering their questions. They
are hiring an information specialist in April and her hope is to provide other
positions. She is considering hiring
grad students and having them do internships.
Coupled with this is the web portal development. This would be a one-stop shop for
Adjustments to time can be made as they go along.
Charles
distributed information in regards to the Ohio Opportunity Grant Program. A consultation was set up in July and has now
reconvened to determine/discuss the process for implementing this program. The opportunity grant came about because of feedback
from the consultation. The major
recommendation from the consultation was to match the grant eligibility with
the EFC and increase the income maximum.
They are in the process of presenting this to the sub-committee and have
no indication as to whether or not this will be funded. It will move from the House to the Senate. Still looking at May or June in terms of seeing
what the outcome will be. It is receiving
a lot of attention and support but have no idea what the funding will be. Charles also gave us the Budget
recommendations for next year. OCOG will
not be funded until the 06-07 year. OIG
and PT have been scaled down to accommodate for the phase in of the OGOC. The table for 05-06 will not be finalized
until end of May or early June.
Wendell
also asked about the HUB.
B.)
C.) OCAN Mayme Patthoff
We
are currently going through a transition while also writing a federal GEAR UP
grant for a comprehensive statewide program that includes OCAN and our member
organization as well as the Ohio Board of Regents and the Ohio Department
of Education.
If
you have not already heard, I would like to let you know about the transitions
taking place at OCAN. In February
During
the past several weeks we have been working on many projects, and OASFAA
has been mentioned often. At this time, Jennifer would like for me
to remain as the staff liaison on the OASFAA executive committee. Since I
will not be able to attend the meeting tomorrow, I would greatly appreciate it
if you would make a few remarks about the above information and the information
listed below.
We
are currently planning our annual conference which will be called the Ohio
College Access Conference and will be under the Student Access and Success
Coordinating Council of Ohio (SASCCO) which is a committee of the Ohio Board of
Regents. We are encouraging all stakeholders in college
access to attend the conference and extend an invitation to the entire
financial aid field. The conference will be held at the Renaissance in
downtown
OCAN would
also like to encourage OASFAA members to partner with OCAN member
programs. I realize many great relationships already exist among many of
our member organizations with individuals in the financial field, and we
are grateful for the dedicated financial aid officers that help extend the
reach of our OCAN programs. I thought it would be helpful to send you a
map of our programs and a contact list of all of our members to encourage collaborations
on both ends.
A) Wendell – letter from Division Street Design
The
owner of
Meeting was adjourned at