OASFAA Executive Meeting
Amy Baker
Mark Bandre’
Norm Bedford*
Katie Bontrager*
John Brown*
Diane Burnham
Paul Calme
Leigh Cameron*
Beth Casper
Don Chenelle*
Mike Clouse
Cindy Delbridge*
Steve England
Mary Kay Freshour
Cindy Hahn*
Tally Hart*
A’Lisa Hatfield
Lee Harrell
Shane Hollett*
Gail Houtz
Kathy Kelly*
Kathy John
Angela Johnson
Betsy Johnson*
Michael Jones*
Scott Lehman
Tasha McDaniel*
James McDougal*
Lisa Mitchell
Alex Murdoch*
Melony Ohalek*
Mary Lynn Perri*
Faith Phillips
Marnie Roberts
Tom Rudd*
Wendell Schick
Michiale Schneider*
Rebecca Shinaberry*
Matt Short
Stephanie Sutton
Randy Ulses*
Michelle Wade*
Mickie Waterman
Claudia Wenzel
Cheryl Willard
Guest:
*Absent
I. Introductions/Announcements Wendell A. Schick
II. Secretary’s Report Angela Johnson
Faith
moved and Cheryl seconded to approve the minutes of the
During Wendell’s brief absence, Mark called for a vote to
approve the minutes. The minutes have
been approved as drafted.
III. Treasurer’s Report Amy Baker
Mary Kay moved and Cheryl seconded to approve the treasurer’s report.
A.) Northeast Diane Burnham
On
The
site for
host. Norm Bedford from
Consortium Agreements.
I also now have access to the ATAC web page.
Activities planned by not yet
completed:
Welcome
to Diane Burnham! The last two meetings
will be March 13th at
Summary Northeast Report through December 2003 - Submitted by Emily Swain
The Northeast Region has experienced an abundance of activity since the last Executive Committee Meeting in October. Baldwin-Wallace hosted the SFA Video Conference, and Fifth Third Bank was our sponsor. In addition to viewing the video conference, Ginny Biada shared about the 2003 MASFAA Conference. Roger Eldridge presented on consolidation of FFELP and Direct Loans.
AES
sponsored our third regional meeting at
The regional meeting at Winter Conference was highly attended. I presented an overview of what’s happened since July 2003. I introduced Diane Burnham, and we also took some time to discuss topics of interest to the membership in the northeast region. It was a great way to end my time!
B.) Northwest Mike Clouse
Ø
Continued
planning of NW Regional Workshops
Activities
planned but not yet completed:
Ø
March 11th
Regional Meeting –
o
Understanding
NSLDS – Resolving issues
Ø
April 16th
Regional Meeting –
Ø
Possible
Topics include:
o
Professional
Judgment – Ethics, Consistency between institutions
o
New
Student Orientations – Best Practice
Other Northwest News: Greg
Guzman organized the "Ask the Expert" session with Channel 13,
Discussion:
Mike is looking for a presenter
for the NSLDS topic on April 16. It was
suggested that Mike contact either Greg Guzman or Roger Eldridge for
assistance. Additionally, Mike mentioned
that Greg Guzman will participate on ‘Ask the Expert’ on Channel 13 in
C.) Southeast Cindy Hahn
Our
third regional meeting was held on November 14th at
Our
morning was spent with Marnie Roberts on College Goal Sunday’s history, etc.
Mary Kay Freshour also presented on the EAC conference held in
After
lunch Lee took us on a tour of
Our
next regional meeting will be held at
The
SE regional meeting at Winter Conference was well attended. There were approx 30 members in attendance. We had a mini ice-breaker (guess the number
of ‘kisses’) and discussion on what topics people would like to see covered at
future meetings. SE Regional door prize
for Conference was an ‘Aroma Therapy’
basket from
D.) Southwest Kathy Kelly
No Report
1.) Support Professional Committee
The Support Professionals Regional meetings were held on November 20 and 21 with overwhelming attendance and enthusiasm. Other than site problems in the South West, the evaluations were very positive. The Co-Chairs plan to send out information regarding the Support Professional of the Year nominations in late February/early March.
2.) Need Analysis Paul Calme & Scott Lehman
We
had four sessions at conference that were all well attended. In the first session, we presented on the History
of Need Analysis and FAFSA Updates. Al
Donley, our resident historian, presented on the history of Need Analysis and
Jason Florack presented on the FAFSA Updates.
We also had a representative from the College Board speak briefly about
their history. All did a great job.
In
the second and third sessions, we presented case studies. We had virtually a full house for those. In fact, we had to send someone to a local
store to buy some calculators for the 2nd session. Ellen Hall and Pam Eberwein
presented each of the case studies.
Although we found a few minor errors in our cases, everything went smoothly. Those errors have been pointed out and
corrected.
Finally,
Carmen Sears-Edwards and Kim Nash-Yore did their verification training on
Friday morning at
In
February, we have four regional, one-day drive-in workshops. The same material that was presented at conference
will be presented at those regional meetings.
Dates and Locations are as follows.
Baldwin-Wallace
College-February 12
Wright
State University-February 12
University
of Findlay-February 19
Franklin
College-February 19
We
will be sending out an announcement to the listserve
next week. (Jan. 20-23) (Michiale, can we
have this put in the Gazette?) Lunches will be provided at these
trainings.
Finally,
in our binders, we included in the tables the expected changes that the Feds
were going to make in the state taxes calculations. We have since found out that those changes will
not be made. That will be noted in our
drive-in workshops, as well as a few other changes in some of the tables.
3.) NASFAA Training
The
NASFAA training at conference went extremely well with record attendance. We
have to go back to NASFAA to order more training material twice now. Our total
count for material is 125. The NASFAA workshop will be held tomorrow at
Capital. We have 32 registrants.
A
decision must be made on how to proceed for a spring training session.
4.) Outreach Committee Lawrence Mathews & Melony O’Halek
a.) Stakeholder Relations & Training
1. Articulation
2. School Counselor
3. Access Groups
4. Others
The main activity to report on at this time would be the Counselor Workshops that took place state wide December 2nd through December 5th.
This year we had 9 different locations, an increase of one site with the addition of Stark State College as an official OASFAA site for the first time.
To date 8 of the 9 sites have reported attendance figures.
--The total state wide attendance count for these sites is 863.
--The site not yet reported in the past has consistently had “relatively small” numbers in attendance therefore we predict a grand total of approximately 900 attendees.
Comparing this to last year’s numbers it appears that the total attendance will be down slightly.
--Attendance totals for the 8 OASFAA sites last year was 867.
--However, keep in mind this number did not include the count for the Stark State College site which last year was an “independent” workshop and therefore not included in the OASFAA totals.
--This site’s attendance is consistently around 100 so adding that to the OASFAA attendance count would result in a “revised” grand total of approximately 967 at all of the workshops last year.
With regards to the expenses/budget for the Counselor Workshop initiative.
--To date we have received expenses for all but two of the workshops.
--Several of these submitted expenses, most likely due to the timing of their submissions, are not currently reflected in the Treasurer’s report total of $4139.13.
--The total to date for Counselor Workshop expenses reported directly to the committee is $5436.18.
--Our budget for this initiative was $6500. We predict that we will be very close to this number once the other two sites have submitted their expenses.
--We are in the process of following up with these sites and hope to have all expenses to report at the next executive meeting.
Outreach Session at Winter OASFAA Conference– Lawrence will provide comments on the success of this session.
The
next Outreach meeting will be at
============================================
An item for when the Treasurer’s report is reviewed:
--On
--At
the same time that this expense was submitted, there also should have been a
reimbursement form and receipts for the photocopy expenses that needed to be
paid directly to
--In reviewing the Treasurer’s report there is no entry for this expense.
--After having the opportunity to double check the paper work received could the Treasurer please advise if we still need to provide the paperwork for this expense??
--Our
apologies to
Discussion:
After previous conversations with
Paula at ATAC, Mark suggested to have one point of contact to have the info
needed to update the website. Mark
suggested that the e Pres.-Elect as point of contact for web information.
5.) Early Awareness Committee Tasha McDaniel & Alex Murdoch
No Report
Update:
Wendell indicated that there will
be a meeting at the Ohio Board of Regents or
early awareness. The meeting will be a
call to action of early awareness in
6.) College Goal Sunday Committee Katie Bontrager, Lee Harrell, Tally Hart & Marnie Roberts
No Report
Discussion:
There is an immediate need for volunteers at the
However, there are no registrants for the sites that have no volunteers
as yet. Wendell asked that the College
Goal Sunday committee chairs have a plan for the CGS to ensure staff at all
sites.
Wendell
indicated that the monetary expenses will be evaluated this week to modify or
cancel some CGS
plans, for example the pizza lunch has been
cancelled. However, the $250 scholarship
at each site will still take place. All
of the public relations information has been committed and finalized. Alternations will be discussed at the Finance
Committee this afternoon. Wendell had indicated
that more info to be shared as it is available.
Mark stressed that the quality of the event is the thrust of the event
and have a positive
College Goal Sunday.
1.) Corporate Development
General Sponsorship: $23150 committed / $22,150 paid (as of last report)
College Goal Sunday: * $9000 committed /* $8000 paid (as of last report) *Does not include scholarship funds
Conference Sponsorship:
37 exhibitor/sponsors - $35,450 committed / $29525 paid
Activities planned but not yet completed:
ATAC is working to enhance features of general/conference sponsorship form. Credit card payments are a possibility. Goal is to test for spring conference.
2.) Professional Development Michael Jones
The Professional Development Program at the Winter Conference was a huge success. Terry Everson’s ratings were off the charts! We had 30 participants in attendance for this program. Everyone found the information and materials to be extremely useful and something they could go back to their offices and apply. Here are a few of the comments made by the participants:
“This was a very informative session. Thank you for offering this. It was very beneficial”
“Wonderful! I haven’t felt like I’ve ever taken anything this useful away from conference. Please continue to offer these types of programs at future conferences.”
“This was great- at appropriate level for senior managers. Felt it was very useful”
“Great workshop, great idea for long-time OASFAA members” This was one of the best sessions I ever attended at an OASFAA session. Excellent, many items to think about.”
We also had 9 past presidents request hotel room compensation for the Winter conference. $1489.10 went towards hotel compensation for those individuals that needed that assistance.
Activities planned but not yet completed:
Inviting Terry Everson to return for the Spring conference and do a couple of small sessions designed for Senior OASFAA members. We will be talking to Terry Everson soon on his ideas and suggestions for smaller sessions.
3.) Leadership Committee Norm Bedford
No Report
Update:
Twenty class members participated in the Leadership Class of 2004. A shorten version of the leadership offerings will be available at Spring conference. Wendell suggested inviting class members as guest at the remaining Executive Committee meetings or to participate at the conference planning committee.
4.) Conference
The OASFAA Winter Conference was held at the Holiday Inn Columbus / Worthington Hotel, December 9th through 12th. A total of 425 attendees participated in one of the largest OASFAA conferences – including 59 first-time attendees and 22 past presidents.
In addition to 44 interest sessions included in the conference agenda, training included a multi-session Leadership program and an all-day Seasoned Professionals program.
A gala dinner and dance was offered at the hotel Wednesday evening and the Toys for Kids drive was a tremendous success.
Thirty-seven exhibitors filled the upper and lower terrace areas of the hotel with an impressive array of student loan information, give-away items, and door prizes.
Conference Evaluations emphasize the appreciation of strong interest session content and expert presenters, the enjoyment of good food and entertainment, the need for adequate space in breakout rooms and throughout the conference site, and the desire for internet access.
Special thanks must go to the Conference Planning Committee and the Committee Chairs who helped make the conference a memorable event. Their efforts resulted in a smooth registration process, an organized exhibit area, $35,450 committed in conference sponsorship, superb presentations, high quality printed programs and materials, and a terrific live band at Wednesday night’s gala.
A contract for winter conference 2004 has been signed for the Holiday Inn Columbus-Worthington. Contracts for 2005, 2006 and 2007 are being discussed with the Columbus Marriott North Hotel. Marriott North contracts include a guaranteed sleeping room rate of $94 and complimentary high-speed Internet access in all sleeping rooms.
Activities planned but not yet completed:
A review of the conference registration fee structure, including refunds and cancellations, will soon be underway.
Members
of the Spring Conference Planning Committee will meet at
Discussion:
Winter
Conference date for the next few years are as follows:
December 2006,
not finalized
A discussion of
the refund policy for conference registration had ensued. It is recommended
that a policy is in
place for Spring conference to ensure members know
exactly what the refund policy will be.
Additionally,
Faith had suggested that more information about session descriptions be
included on the website
other than the title of the session.
a.) Site Cindy Delbridge
No Report
b.) Program Randy Ulses
No Report
c.) Entertainment Gail Houtz & Michiale Schneider
Winter Conference was a success and the gala went off without a hitch. The band, The Might Quinn, played to an enthusiastic crowd. Toys were also collected for the Columbus Firefighters Toy Campaign and the OASFAA membership was very generous.
Activities planned but not yet completed:
To meet & discuss conference entertainment for the upcoming Spring 2004 Conference.
d.) Registration Beth Casper
425 registrants for 2003 Winter Conference
97 purchased NASFAA Materials
313 were scheduled to pay membership fee with conference registration
59 indicated this was their first conference
13 attendees still need to pay membership fee.
5 attendees still need to pay conference registration.
Of the 425 registrants, 23 past presidents/special guests attended at least a portion of the conference (22 past presidents and Jack Hines).
Of the 425 registrants, 21 Leadership class members participated in the leadership track.
Reminder
notices have been sent multiple times to each individual. The most recent reminder
was sent on

1.) Nominations Committee
Update:
Monday, January 26 is the deadline for nominations. Currently, there are no nominations for SE regional rep position. The election process will take place on the website. After Jan. 26 there will be a meeting to get nominations. There are sixteen positions available. February is the expectation to have the electronic ballots available. Transition is planned in early May. However, dates have not been finalized but send info to Mark of suggested dates.
2.) Finance Committee
To meet on January 22 to discuss the long range fiscal plan.
3.) Research/Evaluations
No Report
D.) Past President Mary Kay Freshour
1.) Association Governance Planning and John Brown & Michelle Wade
Evaluation Committee
No Report
Discussion:
Mark had indicated that AG&P Committee need to work on the P&P updates from Oct. meeting minutes. Wendell suggested that Cheryl house the contracts to the conference in the lock box.
2.) Membership/Recruiting and Communications
a.) Associate Members Committee James McDougal & Leigh Cameron
No Report
b.) Membership Support Betsy Johnson
Current memberships as of today,
Additional info:
The New Member Session at Winter Conference was a success with almost 30 new members in attendance, along with many exec members. We created a wonderful weave and had a great time getting to know each other. The committee will be planning the reception for the spring conference and plans to bring back the mentoring program.
Discussion:
Wendell questioned if the clock hours schools are included in numbers for membership. Mary Kay will check with Betsy on whether the increased membership numbers include the clock hour group.
c.) Communications Mary Lynn Perri & Michiale Schneider
The December Gazette has been published & put on the
web. Additionally, we tried something new—putting the photographs taken at Winter
Conference on the website so members can access the photos and even order
copies of those they wish to have. We
are currently working on the next issue—ETA March 2004.
Activities planned but not yet completed:
The
remaining two issues of the Gazette for 2003-04 (Feb & May—possibly Summer
edition)
Recommended
discussion items for the Executive Committee:
Originally, the Gazette’s purpose was to inform the membership of important information that they needed to know. The Internet now seems to accomplish many of these tasks through the OASFAA Listserve as well as news bulletins put out there by the regional reps. Information is flowing more quickly than ever before. Regional reps, committee members, etc are doing a great job of disseminating information to the constituents. Are we duplicating our efforts and creating information overload? Is there a better way? Should we streamline these activities? Please include on the agenda for the next meeting.
3.) Regulatory Committee Stephanie Sutton & Matt Short
a.) State Issues
No Report
Discussion:
Governor Taft has declared January
financial aid awareness month. Wendell
shared the proclamation document with the Executive
Committee members that were present at
Wendell attended a
meeting with John Boeher and Pat Tiberi
at The
The one-hour meeting covered most issues currently known that are under consideration for Reauthorization in Higher Education. Congressman Boehner, as the Chair of the committee, summarized what he expected to happen. Concern was expressed that reauthorization was coming up, but there is little if any additional funding.
Items that were discussed include:
Access:
a. Review the simplified Needs Test for Long Form filers
b. Address the 529 plans to encourage the savings component for parents.
Accountability:
Affordability
Cost Containment:
Important notes:
b.) Federal Issues
No Report
Discussion:
Update:
Ask the Regulatory Committee will be in the February issues of the Gazette.
c.) Reauthorization Issues Don Chenelle
No Report
A.) OBR Tom Rudd
No Report
B.)
No Report
C.) OCAN Shane Hollett
No Report
Financial Aid Awareness
Month.
Wendell passed around proclamation from Governor Bob Taft.
OIG Issues – Regulatory committee update.
Shared by Stephanie in the Regulatory Committee updates.
NASFAA Best Practices Symposium – reminder
- The training dates and locations are:
·
February 27-28,
·
March 19-20,
·
April 16-17,
Wendell asked if there were any suggestion for nominations for the NASFAA awards.
Other Announcements
Amy moved to adjourn. Faith seconded.